The end of the year can be a hectic time for most of us. Office festivities, get-togethers with family and friends, travel plans, and shopping for your loved ones can take a toll on your productivity at work. 

In a Fast Company article, Lisa Evans (the author) looks to Kory Kogon, a global productivity practice leader for Franklin Covey and coauthor. In order to survive the holiday season, Kogon suggests turning your attention inward to focus on what you need to be successful rather than giving into the demands of the holiday season’s demands. 

Below are Kogon’s six tips, in the words of Evans, to staying productive during this busy time:

Be Intentional

“Staying focused in the midst of the hectic holiday season can seem a daunting task, which is why Kogon recommends implementing the 30-10 promise. ‘Before the week starts, find 30 minutes to think about the things that need to get done in the coming week and prioritize that list,’ she says.

Schedule the most important items in your calendar, allowing the smaller tasks to fill in around them. Then, at the end of each workday, reconcile your calendar. ‘If something didn’t get done, move it to another place; reschedule it,’ says Kogon. Having a plan means you’ll be less likely to fall off track by seasonal distractions.”

Take A Break

“The holiday season is a great time of year to take a break. ‘Research shows that taking even a 10-minute break during the day increases productivity,’ says Kogon. Take advantage of the seasonal slowdown to give your brain a much-needed rest. You’ll return to work more energized and ready to be productive in the new year.”

Take A Personal Day for Errands

“Between get-togethers with family and friends and holiday shopping, you no doubt find your personal calendar encroaching on your work life during the holiday season. Rather than trying to cram personal errands into your workday, schedule a personal day to focus solely on those domestic and personal holiday preparations. This will allow you to focus 100% of your energy on work while you’re there.”

Don’t Be Afraid to Say No

“Is your holiday calendar jam-packed with invites to festive networking events? While you may be tempted to attend them all, Kogon says this can cause unnecessary stress and hinder your productivity.

The key to managing holiday invites is being intentional. Clarify what’s most important for you at the moment. For every invitation you receive, ask whether that event is going to help you to achieve that goal. Accepting an invitation because you don’t want to hurt someone’s feelings can have you burning the candle at both ends and falling behind in meeting your goals.”

Avoid Procrastination

“During the rest of the year, you may find you get an adrenaline rush from pushing deadlines, but Kogon says maintaining this mindset during the holiday season is dangerous. There’s a good reason many of us perform at our best while under pressure.

‘Procrastinating gives us a rush of dopamine–the body’s feel-good chemical,’ says Kogon. But during the holiday season, too many distractions and crises may come up, causing your stress levels to be elevated to an unnaturally high level. This can make the holiday season truly unbearable.”

Set Expectations

“Be realistic with yourself and others about how much you will be able to do, when you will be available, and when others can anticipate a response from you.

If you normally respond to emails promptly but are facing a particularly taxing day, you may want to set up an email notice to alert others that you may take a little while longer than normal to respond. This not only helps others know what to expect of you, but helps to ease your anxiety over a cluttered inbox.”

Published in Coworking Blog

The new year is in just a couple of days, and it is important to begin reflecting on your 2020 and what you want to accomplish in the new year. 

Laura Winter, with Medium, offers some ways to help you reflect on the past year and set your goals for the new year that align with your values:

Reflect on Your Accomplishments

“Think back to all of the things you accomplished during the year, anything you appreciate, and some place where you made great strides. Can you improve on any of these items? Are there goals you can set to keep these accomplishments at the forefront?”

Reflect on Your Setbacks

“It’s important to remember that we can learn more from our mistakes than our successes, but that doesn’t make us a failure. Where are places that you maybe didn’t accomplish what you wanted? What changes can you make in those areas to better your chances for success?”

Reflect on Your Habits

“Think about the habits you adopted that you are thankful for. Maybe you stopped drinking or smoking. Maybe you picked up an exercise habit. Think about how you can keep these going into the new year, or even challenge yourself to go the next step.

Even think about the habits you developed that you aren’t quite proud of. Maybe you started staying up later and suffered in the morning. Maybe you picked up one too many streaming services and can’t seem to get away from the TV. See if there are adjustments you can make to your habits as the new year begins.”

Set a Focus

“Now that you’ve reflected, set your focus on the things that you believe will make the biggest change in your life. Have a clear definition of what this change will be and be laser-focused. Make it the center of your attention.

For example, I am going to spend 2020 focused on the overarching goal of writing. That means any tasks that interfere with my one goal will inevitably be put in the back of my queue. My priority is making writing happen, and aligning my life to support that goal.”

Set an Intention

“Now that you have something to focus on, do a deep dive into it. Plan out how you are going to make that change happen. Schedule it into your day. Declare your why, or the big reason you want that change to happen.

Think back to my writing goal, which I now set my intentions. That plan, broken apart, includes changing some behaviors (like hitting snooze or not carrying a notebook around) as well as setting intentions and schedules during my day specifically around writing. It also includes projects such as book writing and editing as well as blogging and marketing more. I’ve even created an editorial calendar (part of my starting 2020 resolutions now) to give me a head start once January 1 arrives.”

Set a Structure

“I touched briefly on this above, but create a structure for which your goal can flourish. That might mean scheduling it into your day, creating a routine around it, setting reminders, changing your environment, or joining a community of support. All of these things can create accountability, either to yourself or to others. While you can have rewards around your goal, hopefully your time and dedication will reap benefits for you as well.

Sometimes we can’t always rely on motivation to keep us going. There are going to be days where we want to do anything but our goal. Obviously, healthy breaks can help us come back refreshed and ready to attack our goals, but creating a routine or ritual around your goal can be huge toward progress.”

Reflect on Your Intentions

“Just one review at the end of the year is not enough. Build monthly or weekly reviews into your schedule. Determine what is working and what isn’t working and make the necessary adjustments. Regular check-ins can help you stick to your new goals and habits and help you succeed in the long run.”

Published in Coworking Blog

We have all heard of burnout.

Many of us have unfortunately experienced it first hand.

In the fast paced, sleepless world in which we currently live, more and more pressure is being put on employees to dissolve their ideas of "workday hours" and work until a project gets finished.

The absence of physical boundaries leads to the absence of mental boundaries, which can still lead to working overtime and burning out from high self-expectations.

The positive side of the modern work culture shift is that it promotes more flexibility for employees to enjoy exercise and other healthy activities before, during, and after work, allowing them to explore or maintain a sense of what uniquely fulfills them and helps them sustain productivity when they choose to be in the office.

Because the structure and culture of work has changed, so has the cause of burnout, and so has the ways that are best to respond to that burnout.

An article in Forbes mentions the idea of "digital burnout" and how our devices make it difficult for us to stop working due to such easy access to email at all times.

The common suggestion to deal with the technological overwhelm and work burnout is to disconnect.

The one problem? People do not know how to recharge.

We spend so much time staring at a screen or responding to a text that if we actually turn off the devices and sit down in the deathly quiet, our brains are not conditioned to know what to do next.

The author suggests a new solution of connecting in a different, healthier way instead of completely disconnecting and dropping into solitude for a while.

The author describes this new kind of connection in a few ways:

  1. Connecting with yourself - Know what actually feels healthy for you. If you recently tried yoga, do some yoga. Even for ten minutes in your living room. The key is to keep it simple so that the activity you choose is still ultimately relaxing.
  2. Connect with others - Again, keep it simple. Set up a coffee date in advance with a friend to just sit and chat. Or invite a friend to walk with you at the dog park. Hand-write a note and send it to a family member, the old-fashioned way.
  3. Connect with the world - Think about something that scares you or represents a total break of your status quo. Take a road trip, try a random restaurant, read a hardcover book.

 Pro tip: Take these three categories and make lists of ideas uniquely for the things that feel healthy for you. That way, when the time comes that you feel the burn coming on, you have a pre-set menu of things that will help you recharge in a healthier, thoughtful way.

Published in Coworking Blog

Meetings can be unproductive and time-consuming. 

What if you could find a way to have such a productive meeting, that you could end it early? It’s seems like a radical idea, but it’s doable. 

Terra Bohlmann, a business strategist and creator of The Business Map Method, has a three-step, five-minute system to make your next meeting more productive.

Step One — Reflect and Close Your Mental Loop (2 minutes)

Use this time to write up meeting notes, decisions made, and the next steps that need to happen. You can reference these notes during your meeting. Bohlmann states:

“Avoid the impulse to make a quick phone call, check email, or solicit input from someone else. Don’t fall for these traps because there’s nothing worse than being late to your next meeting.”

Step Two — Prepare For Your Next Meeting By Defining Your Goal (2 minutes)

“Review any previous notes and decide on the top goal you want to accomplish during your next meeting. If you are leading the meeting, jot down a simple agenda that you’ll share with others when you kick-off the meeting and your top goal,” advises Bohlmann.

When you lead a meeting, try and be as specific as possible with what you want to complete by the end of the meeting. By being specific with your goals for the meeting, the attendees will remain focused and productive.  

Step Three — Give Your Brain a Well-Deserved Break (1 minute)

Before heading into the meeting and after you’ve prepared, take a mental break. Everyone is different, but Bohlmann suggests standing, stretching, and taking deep breathes. By taking this break, you’ll be able to go into you next meeting with a clear head. 

“Don’t feel pressure to get to your meeting early to make small talk. Be on time, be fully present for the group, and end the meeting early,” states Bohlmann.

Try this system the next time you’re leading a meeting, and see if it makes a difference!

Published in Coworking Blog

Are you starting a business? 

If so, you probably don't have the funds or time yet to get your own office space and the amenities that come with it. 

Many new business owners and startups need flexibility in the beginning stages. Coworking spaces offer an affordable place to grow your business. But if you are not ready to commit to a reserved desk or office space, but need the amenities a shared office offers—consider a virtual office membership.

What business support does a virtual office membership provide you?

1. Business Mailing Address

Here at Work Hive, this is the main benefit many of our virtual office members are looking for. Virtual office memberships offer a professional mailing address in a desirable, downtown zip code. Virtual office members gain a physical business location without committing to a lease. This can also ensure your business isn't connected with your home address as you register for a business license.

2. Weekly Mail Forwarding

Virtual office members can choose to have any mail received for their business forwarded weekly to them, wherever that may be. Scan to email is also an option if you prefer getting your mail more quickly.

3. Access to Conference Rooms

When you become a Work Hive virtual office member, you can access our conference rooms for client meetings any time you need. Virtual office members get discounted access to our conference rooms and discounted day passes as well. You can meet with your clients or employees in a professional setting, only paying for the office when you need it!

4. Quick and Easy Set Up

Whether you live near or far from Salt Lake City, Work Hive can easily set up a virtual office membership for you. If you live in a different state, it’s not a problem because everything can be completed online. It takes just a few minutes to sign up online. Once you've signed up, the Work Hive team will reach out with a short form for you to fill out. The form will need to be notarized, or signed in person at Work Hive. After that, you’re set up and ready to go!

5. Cost-Effective

Virtual office memberships save you from renting a commercial space, paying utilities, and buying furniture and equipment. With all the money you will save by choosing a virtual office membership, you can invest it back into your business and its future expansion.

 If a virtual office membership sounds like a good fit for your business, visit Work Hive’s membership page to sign up today!

Published in Coworking Blog

Are you starting a business? 

If so, you probably don't have the funds or time yet to get your own office space and the amenities that come with it. 

Many new business owners and startups need flexibility in the beginning stages. Coworking spaces offer an affordable place to grow your business. But if you are not ready to commit to a reserved desk or office space, but need the amenities a shared office offers—consider a virtual office membership.

What business support does a virtual office membership provide you?

1. Business Mailing Address

Here at Work Hive, this is the main benefit many of our virtual office members are looking for. Virtual office memberships offer a professional mailing address in a desirable, downtown zip code. Virtual office members gain a physical business location without committing to a lease. This can also ensure your business isn't connected with your home address as you register for a business license.

2. Weekly Mail Forwarding

Virtual office members can choose to have any mail received for their business forwarded weekly to them, wherever that may be. Scan to email is also an option if you prefer getting your mail more quickly.

3. Access to Conference Rooms

When you become a Work Hive virtual office member, you can access our conference rooms for client meetings any time you need. Virtual office members get discounted access to our conference rooms and discounted day passes as well. You can meet with your clients or employees in a professional setting, only paying for the office when you need it!

4. Quick and Easy Set Up

Whether you live near or far from Salt Lake City, Work Hive can easily set up a virtual office membership for you. If you live in a different state, it’s not a problem because everything can be completed online. It takes just a few minutes to sign up online. Once you've signed up, the Work Hive team will reach out with a short form for you to fill out. The form will need to be notarized, or signed in person at Work Hive. After that, you’re set up and ready to go!

5. Cost-Effective

Virtual office memberships save you from renting a commercial space, paying utilities, and buying furniture and equipment. With all the money you will save by choosing a virtual office membership, you can invest it back into your business and its future expansion.

 If a virtual office membership sounds like a good fit for your business, visit Work Hive’s membership page to sign up today!

Published in Coworking Blog

With many benefits to using a coworking space, the #1 benefit may be how it benefits your business's bottom line. In an article on CoworkingResources.com, the author lists four economic benefits of coworking spaces.

Coworking Supports Creatives

Coworking spaces provide a place for small businesses to thrive. The coworking spaces are cheaper than renting a private office to the companies in their beginning stages. Those small businesses bolster creative spirit in local communities and increase employment opportunities, which in the end puts money back into their communities / local economy.

Eliminated Financial Obstacles

As mentioned above, coworking spaces tend to be less expensive than traditional private offices. Small businesses, or people who want to start a business, are often discouraged by the overwhelming overhead costs. Coworking provides the flexibility, in packages and amenities, that these businesses need to flourish.

Retains Local Talent

Coworking spaces keep the innovative, entrepreneurial talent in the community. Rather than heading towards a bigger city, the talent can stay in their place of origin or desire. 

“Without coworking offices, many of these daring creatives who possess the wherewithal to start their own ventures would have to relocate to bigger cities where their skills and passions would be diluted by a larger population.”

These innovative and entrepreneurial people and businesses can stay in their local communities to pursue their passion. 

Employs Small Businesses

Coworking spaces often hire local restaurants and coffee shops to supply their spaces with all the coffee and food it needs. Some coworking spaces have even been able to exchange coffee for interior design or legal services to the coffee shops, by involving the people working in the space. 

 “Coworking spaces attract the kind of trustworthy, selfless person that can help collaborative consumption succeed. In a coworking environment, the sharing takes place on a more personal level than in any other kind of work environment, which helps the people in this environment see that there are countless more opportunities available to them when resources are shared. By fostering connection and collaboration, coworking spaces help people gain new skills, save money, and see the world in a brighter light, one that attaches importance to everyone’s contributions.”

Published in Coworking Blog

As a small business owner, what keeps you up at night? Is it the lack of sales? Not enough money? Issues with employees? Or something else?

Unfortunately, the stress will never go away, but learning how to manage it is vital to the success of your business.  

In an Entrepreneur.com article, Mike Kappel, a serial entrepreneur, gives five tips on how to manage and combat your stress as a small business owner. 

Remember what’s going right.

“You can improve your stress management in business by reminding yourself of the things that are going right. List out all your accomplishments and any small business milestones you’ve achieved. There are probably more than you realize. Don’t neglect even the smallest accomplishments. Put your list somewhere you can easily see it, such as on your desk or the wall. Whenever you feel stressed about all the things that are going wrong, look at your list. Take a moment to remember all the things that have gone right.”

Prioritize your goals.

Write down everything that you need to complete. Then, rank your tasks from greatest to least. The things you need to do first should be at the top of your list. As you work, focus on the most important tasks. Once you finish those, you can move down the list. You’re essentially creating an agenda for yourself.”

Kappel discusses the anxiety that might come with seeing a long to-do list. He suggests trying to not get overwhelmed with the list and to focus on the next item on your list. 

Purge your brain.

It is critical for your well-being to separate work and home, but sometimes it’s impossible. When work will not leave your mind, Kappel suggests writing everything down. 

When my brain won’t shut down, I write everything down that my mind is trying to process. I’ll write down my problem, possible solutions and miscellaneous notes. Sometimes writing everything out can take a while, but it’s worth it. After I write everything down, I can relax and sleep. My brain doesn’t have anything to process because I put all my thoughts in a safe place. I don’t have to worry about my business for a time because I know everything is waiting for me later, and I don’t have to worry about forgetting anything.”

Take breaks.

Sometimes when the stress is beginning to overwhelm you, take a break — step away from the stressor! Kappel suggests that even a ten-minute break can do wonders for you. 

“When you take a break, do something that relaxes you. Go for a walk. Get some coffee. Call a friend. Watch a funny video. Don’t do anything business related. When you get back to your business, you will have a clearer mind. You will have fresh energy to tackle the task. And, stepping away might even open your eyes to a new and better way to complete the task.

Take care of yourself. 

“Good health is important when you’re an entrepreneur. Running a business takes a lot out of you. Your small business comes with long nights, early mornings, no weekends and no sick days. Your nonstop life puts strain on your body, and then you add stress on top of that.”

Kappel suggests drinking water, eating regularly, sleep, and exercise! Exercising can help release some of your anxieties and stresses, while contributing to your physical health. 

Published in Coworking Blog

Are you starting a business? 

If so, you probably don't have the funds or time yet to get your own office space and the amenities that come with it. 

Many new business owners and startups need flexibility in the beginning stages. Coworking spaces offer an affordable place to grow your business. But if you are not ready to commit to a reserved desk or office space, but need the amenities a shared office offers—consider a virtual office membership.

What business support does a virtual office membership provide you?

1. Business Mailing Address

Here at Work Hive, this is the main benefit many of our virtual office members are looking for. Virtual office memberships offer a professional mailing address in a desirable, downtown zip code. Virtual office members gain a physical business location without committing to a lease. This can also ensure your business isn't connected with your home address as you register for a business license.

2. Weekly Mail Forwarding

Virtual office members can choose to have any mail received for their business forwarded weekly to them, wherever that may be. Scan to email is also an option if you prefer getting your mail more quickly.

3. Access to Conference Rooms

When you become a Work Hive virtual office member, you can access our conference rooms for client meetings any time you need. Virtual office members get discounted access to our conference rooms and discounted day passes as well. You can meet with your clients or employees in a professional setting, only paying for the office when you need it!

4. Quick and Easy Set Up

Whether you live near or far from Salt Lake City, Work Hive can easily set up a virtual office membership for you. If you live in a different state, it’s not a problem because everything can be completed online. It takes just a few minutes to sign up online. Once you've signed up, the Work Hive team will reach out with a short form for you to fill out. The form will need to be notarized, or signed in person at Work Hive. After that, you’re set up and ready to go!

5. Cost-Effective

Virtual office memberships save you from renting a commercial space, paying utilities, and buying furniture and equipment. With all the money you will save by choosing a virtual office membership, you can invest it back into your business and its future expansion.

 If a virtual office membership sounds like a good fit for your business, visit Work Hive’s membership page to sign up today!

Published in Coworking Blog

Cleaning your house, making a dreaded phone call, and responding to all those emails are just some dreaded things you may have to do during your work week. Unfortunately, we cannot avoid these items on our to-do list for ever, because these dreaded tasks are essential. Once you decide to finally tackle them, these tasks tend to ruin your day. 

The following some excerpts from Moreno Zugaro’s Medium article, on ways to find motivation in the things you hate doing.

1. Mindset First: It’s Part of the Job

“Whatever you have to do, however annoying, dull, or hard it is — if you have to do it, it matters in some way. Otherwise, you could just not do it and things wouldn’t change. Focus on the outcome of the task and figure out how it fits into the big, strategic picture. Once you recognize what it is useful for, you understand that it is part of your job and it has to be done so you can get where you want in life.”

2. Instant Rewards > Future Rewards

“If you have to do something that won’t pay off until a distant point in the future, look for instant rewards. This can be as easy as allowing yourself some off-time on social media after you’ve cold-called a number of clients or treating yourself to a nice meal once you’ve redesigned your website. It’s much easier to do something you despise when you know that you will be rewarded instantly once you’re done with it.”

3. Doing Something Is Better Than Nothing

“This is also one of the best tactics to fight procrastination. Getting yourself to put in only 15 minutes of work is way easier than forcing yourself to put in a whole day. And in most cases, you won’t stop after 15 minutes, but keep going. The difficult part is getting started, not keeping the momentum. One great way to apply this is the Pomodoro technique — it combines short bursts of highly focused work with small breaks in between. Perfect for anything you’ve been putting off. 

If you’re facing a behemoth task, do the following: Break it down into smaller subtasks and commit to putting in a little bit of work — make the initial resistance as small as possible. Step by step, hour by hour, you will dig through the mountain of work, until it isn’t anymore.”

4. Focus on What’s In It For You

Believe it or not, “…Whatever you have to do, there is always something in it for you. Sometimes you just have to look a little closer.

That annoying customer you have to deal with? An opportunity to build your patience, learn to handle special requests, and learn about what type of customer you want or don’t want. Day crammed with appointments? An opportunity to increase your stress tolerance, have short, productive meetings, and learn about scheduling your day better.”

5. Change Your Perspective

“The problem is that when you face an unpleasant task that you have to do, this feeling [of fulfillment] is taken from you. You feel like you have to do it if you like it or not, and as a consequence, your motivation plummets. Don’t worry, you’re not alone. … But here is the cool thing: You can use this mechanism to your advantage. How? By replacing the I have to with I choose to + a reason why. … Retake the power of decision and watch your motivation skyrocket.”

6. Get an Accountability Partner

“The principle of an accountability partner is easy. You have something that you need to do, and now you get yourself someone who holds you accountable. This person can be anyone, although I’d pick someone, you’re close with — you’re much more likely to hold up to your promise. … It doesn’t sound like much, but the added social pressure of promising something to someone close to you and telling them to hold your accountable works wonders. Breaking a promise, you’ve given yourself is one thing — most people are experts when it comes to that (New Year’s Resolutions, anyone?). But losing your face in front of someone else, especially when it’s someone close to you? That’s another story.”

Published in Coworking Blog
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