Salt Lake City Coworking

Effective team meetings are crucial for the success of any project or organization, and having the right tools and space can make a big difference. Conference rooms with good wifi, whiteboards, and sticky notes can all be useful for brainstorming and visualizing ideas. Here are some tips for leading effective team meetings in a conference room setting:

  • Define the purpose of the meeting. Before you even schedule the conference room, take a moment to consider what you want to achieve. Who needs to be involved in the discussion? What decisions need to be made? By having a clear purpose in mind, you can ensure that the meeting stays focused and on track.
  • Create an agenda. An agenda helps attendees come prepared and stay focused during the meeting. It should include a list of topics that will be discussed, as well as the time allotted for each topic. Distribute the agenda to attendees beforehand so that they can review it and come prepared.R SAMILL160221 00017 01 Small
  • Start and end on time. Respect people's time by starting and ending the meeting at the scheduled time. This helps keep the meeting productive and ensures that everyone has the opportunity to contribute.
  • Encourage participation. A team meeting is not a lecture; it's an opportunity for everyone to share their thoughts and ideas. As the leader of the meeting, it's your job to facilitate discussion and encourage input from all team members. Utilize the whiteboards and sticky notes to visually brainstorm and organize ideas.
  • Stay focused. It's easy for team meetings to go off on tangents, but it's important to stay on topic in order to make progress. If the conversation strays from the main topic, gently steer it back to the agenda.
  • Foster open communication. Create a safe and inclusive environment where team members feel comfortable sharing their thoughts and ideas. Encourage open and honest dialogue, and be willing to listen to different viewpoints.
  • Follow up on action items. After the meeting, make sure to assign tasks and follow up on progress. This will help ensure that the work gets done and that the meeting was productive.

By following these tips and utilizing the resources available in the conference room, you can lead effective team meetings that help your team make progress and achieve its goals.

If you need a space to collaborate with your team, or just a place to focus, consider spending a day at Work Hive, whether in Downtown Salt Lake City or Sugar House. We have the amenities you need -- from conference rooms to coffee to high speed internet. Give us a call or stop in!

Questions? Tours? Say Hello.

 Schedule a Tour!

Have a question? We'll get back to you ASAP. Need an immediate answer? Call us at 801-923-4589.